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TSC Extends Deadline For Filling T-pad. Gives Further Clarifications

The Teachers Service Commission (TSC) has prolonged the deadline for teachers to fill and submit TPAD ratings to 6th April 2021.

Through an internal memo sent to all County Directors to inform school headteachers and Principal, the TSC announced that the filling and submission of term 2 TPAD will officially conclude on 6th April. There will be no further extension, the commission warned.

Teachers have been reporting hitches in the submission of their TPAD ratings since the portal is not running.

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TSC official TPAD calendar of activities 

TSC through a circular dated 20th January had defined the TPAD filling process after receiving numerous inquiries from teachers. The circular read as below; 

TPAD ACTIVITYAction ByTime Frame
Planning rrieelings  bctore schoul opening involr ing all stafflo set school TPAD Activity ca)endazHeads of lastttutions  , 5eoJor
Management  Team, Teachers,
holiday.
Submission  o! protesstorut!
documents
Heads of  insliruoon
All Teachers
first  week of the
Uodertaki ig Lesson
obscrvnrions  and id›entif}’ing and documenting  teacher’s professional  gaps
Appraisees and appraisers.Between  2‘ week and I0“ week of the term
Undertaking  tcacbcr
professional  dcvclupmcnt ›o
address professional  gaps.
Appruisecs, appraiscrs,  institutional
adininistrstnrs.
Tlmiughout the
Evaluatio» of the
implementation of  TPAH
Heads of institution. Oeputy Head
of lnstinnioa, Hems of Dcpamnent
of TPAH procenx at county level; sonal, sub county & countyCurriculum Support Officers, Sub County Directors and County DirectorsTbroughoul tbe
TPAO rating mceimgsAppruisec (teachers) and appraiser (HODs. deputy her. Heads of Institution, CSA, SCD)By the closmg datc ofthc  term
Uploading  of TPAO data and
evidence.
Appraiser (teachers) aud appraiserThroughoullhc

CLARIFICATIONON TPAD AND PC IMPLEMENTATION FOR TERM 2 2021 

Following the communication made to all County Directors vide memo Ref: TSC/DQAS/DIR/49/VOL.11/32 and subsequent opening of the TPAD online system on II January 202l, there have been numerous inquiries on the term 2 and term 3 TPAD implementation. 

The Commission would like to make the following clarifications: 

I. Performance Contract (PC): Performance Contracts for heads of primary and secondary institutions are available on the TSC website. 

 Home  TSC jobs  TSC clarifies, extends deadline for filling TPAD to 6th April 2021 

  • The heads of the institution are required to follow the PC calendar of activities which also provides that the PC should be downloaded and signed as required. Once this has been done, the heads of the institution are required to develop the Operational workplan which can be done on the TPAD online system. 
  • Teacher Performance Appraisal and Development (TPAD): Due to the complexities caused by the design of the TPAD online system, it has been decided that all data, for both term 2 and term 3 be done on the term that is now open ie. Term 2 2021. This means that teachers teaching grade 4, class 8, and form 4 can input the data on learners’ progress on the term 2 2021 portal and not on term 3 2021 as had earlier been communicated in the memo. In this regard, all teachers are expected to fill term 2 2021. 
  • It has come to the attention of the Commission that some teachers have already appraised themselves and surprisingly have been appraised for term 2 2021. This is contrary to the TPAD Calendar of Activities which provides the TPAD process. The Heads of institutions were required to have customized the TPAD calendar provided in the TPAD online system and shared these requirements with the teachers when the schools were opened. 
  • Lesson Observation: The TPAD online system provides for lesson observation which should be done at least once a term. However, it has been noted that some teachers have already uploaded data for the last term [term 2 2020) in the current term [term 2 2021). This should be discouraged as it should be done for each term and as per the period of the term. 
  • Missing schools: A list of schools missing from the TPAD system in your respective Counties should be submitted by 29th January 2021. 
  • Mapping of schools: All teachers should be mapped in their respective schools, zones, sub-counties, and counties respectively. These rights have been assigned to the County Director and the County ICT officers. 
  • A list of teachers yet to appear on TPAD online system should be submitted by 29th January 2021 (kindly provide their TSC numbers and workstations]. Teachers should also create their TPAD accounts and this will remedy this situation. 
  • Schools with no administrators: The County Director should assign rights to teachers to act as deputies and heads of the institution to ensure that the appraisal process is completed at the school level. 
  • Cancellation is done when there is inconsistency in the marks allocated and when there is suspicion of collusion between the appraiser and appraisee and is only carried out by the countersigning officer. There have been cases where the teachers have complained about the cancellation of their appraisals. Therefore, this function should always be done with utmost care and fairness. 
  • Reversal: This option has been provided to TSC TPAD system administrators who can reverse a ‘not on duty’ procedure and also the appraisal especially when the teacher has chosen the wrong standards. 

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  1. However, there have been many cases of not on duty which requires the teacher to indicate reasons why they are not on duty such as leaves. It should be emphasized that the not on-duty procedure is not a one-off button and therefore cannot be chosen by mistake. Therefore, teachers should be asked to be keen as they fill in the appraisal. 
  2. However, there have been many cases of not on duty which requires the teacher to indicate reasons why they are not on duty such as leaves. It should be emphasized that the not on-duty procedure is not a one-off button and therefore cannot be chosen by mistake. Therefore, teachers should be asked to be keen as they fill in the appraisal. 

Bring this information to the attention of your officers 

DR. MUGWUKU NTHAMBURI 

DIRECTOR (QUALITY ASSURANCE AND STANDARD) 

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