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Requirements For Registration Of Public And Private Learning Institutions In Kenya

The following requirements for registration of public and private learning institutions in Kenya are from the existing guidelines on the registration of basic education institutions that were developed in 2010, reviewed in line with the Basic Education Act of 2013, Basic Education Curriculum Framework of 2017 and other existing legal and policy documents on education and other relevant sectors.

The guidelines have been reviewed at a momentous time when the Country is transforming its education and training from 8-4-4 to 2-6-6-3 system. 

ALSO READ: Procedure For Establishing Educational And Training Institutions In Kenya

The Country has adopted the Competency-Based Curriculum for all levels of basic education. The levels comprise Pre-primary (2 years), Primary (6 years), Secondary (6 years split into Junior and Senior levels of 3 years each) and Tertiary (3 years). 

These guidelines shall also be used in the registration of institutions offering other KICD approved national and international curricula. W e are going to describe the processes, procedures and requirements of establishing and registering a basic education institution with a focus on providing quality education. 

Minimum standards for both human and physical resources have been described across all levels of basic education.

These guidelines will provide the requirements for registration, procedures for the establishment of both private and public institutions, re-registration process, closure and de-registration process, basic physical facilities requirements, application forms and checklist for all levels.

There shall be two categories of registration.

i. One-year provisional registration which shall be valid for one (I) year

ii. Five-year registration which shall be valid for five (5) years

Stakeholders who intend to start an institution of basic education and training shall apply to the County Education Board (CEB) upon which the CEB shall inform the directorate in charge of quality assurance and standards at that level:

The Directorate shall assess an application for licensing of an institution of basic education and training to ensure compliance to the standards and establish the following:

  • Suitability of the site;
  • Confirm adequacy of the size of the land;
  • Confirm availability of a site plan approved by the Department of Public Works;
  • Confirm availability of a valid title deed/lease agreement for leased land and buildings;
  • Confirm availability of approvals for all infrastructure from the relevant regulatory bodies;
  • Confirm that the institution location is not within a radius of 300m from a liquor selling outlet in peri-urban and rural areas;
  • Confirm availability of adequate tuition infrastructure. 2 classes for Pre-primary, 8 classes for Primary, 4 classes and at least one laboratory for Secondary schools for 8 4 4 and 2 classes for Pre-primary, 6 classes for Primary, 3 classes for Junior Secondary and 3 classes for senior secondary for Competence Based Curriculum. All special rooms for the pathway chosen must also be available. For foreign curricula, classes must be adequate for the full cycle of the level of education to be offered.
  • Confirm availability of adequate and suitable (age-appropriate) furniture in all classes
  • Consider the need of the institution in light of institution mapping and access in the area. –

However, for all new public basic education institutions, the following must also be adhered to:

  1. For all new public basic education institutions in densely populated areas, the distance between 2-day primary/secondary schools and 2 boardings primary/secondary schools shall not be less than 600m;
  2. Pre-primary institutions attached to Primary schools shall be constructed not more than a 2 km radius;
  3. There shall be no boarding pre-primary institutions;
  4. To establish a new public primary institution in densely populated areas, the nearest existing public primary school should have at least TWO (2) streams (with a minimum population of 480 learners).
  5. To establish a new public secondary institution in densely populated areas, the nearest existing public secondary school should have attained THREE (3)streams (with a minimum population of 540 learners)
  6. In low densely populated areas and ASAL areas, the nearest existing institution should have at least 60 learners;
  7. For registration of Special Needs Education institutions, there shall be a maximum of 10 learners per class for learners with Physical, Visual and Hearing impairments. However, for learners with severe disabilities the maximum should be between 1 to S per class;
  8. For registration of Public Teacher Training Colleges, a County must not register more than two colleges.
  9. No facility of the premises or the grounds shall have any other use such as residential or commercial
  10. The curriculum offered must have been vetted and approved by KICD and registered by the Ministry of Education
  11. Institutions offering online learning shall have their curricular approved by KICD while the online infrastructure shall be approved by lCTA.

The CEB shall:

(i) Issue a letter of approval (Licence) of the site and registration application forms to the institutions that meet the above requirements

(ii) All satellite institutions under one management and ownership SHALL be registered independently ‘


An institution shall only be allowed to admit learners upon issuance of a Certificate of Registration. The letter of approval of the site is NOT a licence to admit learners to the institution.


Those applying for Registration of Educational Institutions will pay to the Principal Secretary a non-refundable fee which shall be revised from time to time as follows: –

Private Educational Institutions:

– One Year Provisional Registration: Kshs. 10,000/= 

– Five Year Registration: Kshs. 10,000/= 

– Re-Registration: Kshs. 10,000/= 

10.0 Public Educational Institutions:

– One Year Provisional Registration: Kshs. 10,000/= 

– Five-year Registration: Kshs. 10,000/= 

– Re-Registration: Kshs. 10,000/= 

NB: The registration fee shall strictly be payable by banker’s cheque addressed to the Principal Secretary and titled “Registration Fees”


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Requirements For Registration Of Public And Private Learning Institutions In Kenya



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