NEMIS Modules; Functions And Details
The NEMIS comprises four key modules, each of them having sub-modules within them. The functions and details of the modules are as captured below.
a) Institutions Module:
This module captures the registration and physical aspects of an institution. It achieves this through its six sub-modules as presented below.
i) Institutions Registration: The purpose of this sub-module is to register institutions with the Ministry; this will be used by both Existing schools and news schools.
ii) School infrastructure: It captures equipment and fixed assets in terms of quantity and
acquisition date
iii) School Utility: Captures the utility name and brief description on the utility type.
iv) Co- Curricula: Captures the co-curricular activities that take place in institutions, year and the highest level achieved.
v) Teaching and learning material: Captures a specific quantity of learning materials both the course books and the supplementary books
vi) Emergency reporting: Enables the school administration to capture any disaster that affects the institution.
b) Learners Module:
This module captures every detail necessary for learners beginning from their registration; their performance and progression in the education system; and their transition from one level to another.
The learner module has five sub-modules as follows:
i) Unique Personal Identifier: This module enables the learner to input birth certificate,
ID number or Alien number whereupon the system will auto-generate a UPI.
ii) Learner Registration: Captures contact details of the learner.
iii) Student mobility: Captures details of the learner, mobility type, discharging institution
and the new institution.
iv) Performance Progression: Captures performance details of each learner after completion of a specific level e.g. Primary, Secondary etc.
v) Learner Talent: Captures details on learner’s talents.
c) Staff Module:
This module captures every detail necessary from members of staff (teaching and non-teaching) beginning from their appointment and mobility within the education sector.
The module has five sub-modules as follows:
i) Teachers and Non-teaching staff registration Module: This interface captures
teachers’ and non-teaching staff’s personal details in an institution.
ii) Teacher Mobility: This interface captures transfers of teachers from one institution to
the other. It also displays the transfer history of a teacher.
iii) Teaching areas: This Interface captures subjects/units a teacher is teaching in an
institution.
iv) Study Areas: This interface captures areas a teacher is trained on.
v) Teachers’ responsibilities: This interface captures responsibilities assigned to a teacher within an institution.
d) Finance Module:
The finance module helps track income and expenditure in all institutions through its five sub-modules.
i) Fees: This interface captures the fee amount of an institution with all the approved fee
items.
ii) Capitation: This interface is for setting up the capitation to be disbursed to public
Primary and Secondary school in a given term within a calendar year.
iii) Income Returns: This interface captures all amounts received by the Institution within
a given in a year.
iv) Development Fund: It interface captures projects funded in an institution within a
given financial year.
v) Expenditure Returns: This interface captures the actual amount spent, milestones
achieved and the percentage completed in a project.
e) Password: This interface enables the user to change the password.
f) Reports Module: The reports interface allows the user to generate routine and ad-hoc reports specific to their mandate.
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This interface will allow the export of data for advanced analysis based on prescribed formats (Excel).
